Job Description

The Executive Operations & Strategy Specialist serves as a key strategic partner to the Chief Operating Officer, supporting the execution of critical operational priorities and enterprise initiatives. While directly aligned to the COO, this role also provides coordination and support across the broader C-suite and the Office of the President, ensuring alignment, communication, and execution of system-wide priorities.
This role operates at the center of executive operations, driving coordination, accountability, and progress across departments and leadership teams. The Specialist translates strategic direction into actionable plans, ensures disciplined follow-through, and brings structure and clarity to complex, cross-functional work.
This position is ideal for a highly motivated, detail-oriented professional who thrives in a fast-paced, high-accountability environment and is capable of influencing outcomes across all levels of the organization.

Key Responsibilities:
Strategic Execution & Project Leadership
* Drive coordination and execution of high-priority initiatives led by the COO, with alignment to broader C-suite and Office of the President priorities.
* Develop and maintain project plans, dashboards, and executive-level status updates to track progress and performance.
* Translate enterprise strategy into actionable workplans and ensure alignment across departments and leadership.
* Identify risks, barriers, and dependencies; proactively escalate and propose solutions to maintain momentum.

Operational Performance & Analytics:
* Support operational performance monitoring by gathering, analyzing, and synthesizing data into actionable insights.
* Prepare concise, executive-level summaries and recommendations to inform decision-making across the COO, C-suite, and Office of the President.
* Assist in tracking key performance indicators (KPIs), strategic goals, and enterprise priorities.
* Partner with operational and executive leaders to ensure accountability and follow-through on performance improvement efforts.

Executive Communications & Coordination:
* Develop high-quality presentations, briefing materials, and reports for executive leadership, including the COO, C-suite, and Office of the President.
* Serve as a central coordination point across executive leadership, ensuring alignment, communication, and timely execution of priorities.
* Manage and prioritize incoming requests to the COO and executive office, ensuring appropriate triage, follow-up, and resolution.
* Support preparation for executive forums, including board meetings, leadership meetings, and system-wide communications.

Operational Effectiveness & Process Improvement:
* Identify opportunities to improve workflows, communication, and operational processes across the executive office and broader organization.
* Establish and maintain structured systems for tracking initiatives, decisions, and follow-ups across the COO, C-suite, and Office of the President.
* Support cross-functional initiatives, vendor coordination, and operational priorities as assigned.
* Lead or support efforts that enhance efficiency, reduce waste, and strengthen organizational performance.

Qualifications

Education:

* Bachelor's degree in Business Administration, Healthcare Administration, or other field

Required:

* 5+ years of experience in operations, project management, or executive-level support within a complex organization.
* Demonstrated ability to manage and execute multiple high-priority initiatives simultaneously.
* Strong analytical and problem-solving skills with the ability to synthesize complex information.
* Excellent written and verbal communication skills, particularly for executive audiences.
* High level of professionalism, discretion, and sound judgment.
* Proven ability to work independently, anticipate needs, and drive results.
* Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint, etc.).

Preferred:
* Experience in healthcare operations or supporting senior leadership in a health system environment.
* Familiarity with project management tools (e.g., Asana, Smartsheet, Monday.com).


Key Competencies:
* Strategic Execution: Translates vision into structured, actionable plans with disciplined follow-through.
* Analytical Thinking: Uses data to drive insights, decisions, and performance improvement.
* Executive Communication: Delivers clear, concise, and impactful messaging.
* Cross-Functional Leadership: Builds alignment and accountability across teams and stakeholders.
* Adaptability & Ownership: Thrives in a fast-paced environment and takes initiative to drive results.

What Success Looks Like:
* COO and executive leadership priorities are clearly defined, aligned, and executed with discipline
* Strategic initiatives consistently meet milestones and deliver measurable impact across the organization
* The C-suite and Office of the President are supported with clear, timely, and actionable insights
* Leadership teams are aligned, informed, and accountable
* The Executive Office functions as a highly effective driver of enterprise execution and performance

About Us

At Atlantic Health System, our promise to our communities is; Anyone who enters one of our facilities, will receive the highest quality care delivered at the right time, at the right place, and at the right cost. This commitment is also echoed in the respect, development and opportunities we give to our more than 20,000 team members. Headquartered in Morristown, New Jersey, we are one of the leading non-profit health care systems in the nation. Our facilities and sites of care include:

• Morristown Medical Center, Morristown, NJ
• Overlook Medical Center, Summit, NJ
• Newton Medical Center, Newton, NJ
• Chilton Medical Center, Pompton Plains, NJ
• Hackettstown Medical Center, Hackettstown, NJ
• Goryeb Children's Hospital, Morristown, NJ
• CentraState Healthcare System, Freehold, NJ
• Atlantic Home Care and Hospice
• Atlantic Mobile Health
• Atlantic Rehabilitation

We also have more than 900 community-based healthcare providers affiliated through Atlantic Medical Group. Atlantic Accountable Care Organization is one of the largest ACOs in the nation, and we are a member of AllSpire Health Partners.

We have received awards and recognition for the services we have provided to our patients, team members and communities. Below are just a few of our accolades:

• 100 Best Companies to Work For (r) and FORTUNE(r) magazine for 15 years
• Best Places to Work in Healthcare - Modern Healthcare
• 150 Top Places to work in Healthcare - Becker's Healthcare
• 100 Accountable Care Organizations to Know - Becker's Hospital Review
• Best Employers for Workers over 50 - AARP
• Gold-Level "Well Workplace": Wellness Council of America (WELCOA)
• One of the 100 Best Workplaces for "Millennials" Great Place to Work(r) and FORTUNE(r) magazine
• One of the 20 Best Workplaces in Health Care: Great Place to Work(r) and FORTUNE(r) magazine
• Official Health Care Partner of the New York Jets
• NJ Sustainable Business

Named one of America's 50 Best Hospitals by Healthgrades, a World's Best Hospital by Newsweek and recognized as a Best Regional Hospital in the NY Metro area by U.S. News & World Report.

Our Atlantic Neuroscience Institute is the region's leader in neuroscience care. A hub for the New Jersey Stroke Network, we offer a broad range of advanced neurological, neurosurgical and neurodiagnostic services. We are also certified as a Level IV Epilepsy Center and home to the Gerald J. Glasser Brain Tumor Center, where more brain tumor surgeries are performed than anywhere else in New Jersey. Our CyberKnife(r) program is the largest and most experienced in the state. We also have a satellite emergency department in Union, NJ, which treats about 40,000 emergency cases each year.

Committed to providing exceptional care, Overlook Medical Center has achieved the prestigious Magnet(r) recognition. This designation from the American Nurses Credentialing Center is the highest national honor for nursing excellence. What's more, Overlook Medical Center has advanced certification from The Joint Commission for perinatal care and is designated an Advanced Comprehensive Stroke Center. Additional Joint Commission-certified services include behavioral health care, spine surgery, wound care, and primary care medical home (PCMH).

Atlantic Health System offers a competitive and comprehensive Total Rewards package that supports the health, financial security, and well-being of all team members. Offerings vary based on role level (Team Member, Director, Executive). Below is a general summary, with role-specific enhancements highlighted:
EEO STATEMENT

Atlantic Health System, Inc. is an equal employment opportunity employer and federal contractor or subcontractor and therefore abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment, on the basis of race, color, religion, sex (including pregnancy, gender identity and sexual orientation), national origin, citizenship status, disability, age, genetics, or veteran status.

About the Team

Atlantic Health System is at the forefront of medicine, setting standards for quality health care powered by a workforce of more than 18,000 team members and 4,800 affiliated physicians dedicated to building healthier communities, the system offers more than 400 sites of care, including eight award-winning medical centers. Specializing in cardiovascular care, cancer care, orthopedics, neuroscience, pediatrics, women's health and rehabilitation medicine. Atlantic Medical Group, comprised of 1,000 physicians and advanced practice providers, represents one of the largest multi-specialty practices in New Jersey and includes finance, legal, marketing, human resources, talent acquisition, ISS and more. Caring for our patients, our team members and the communities we serve is our central mission.

Job Info